Free Mobile Bill Format
Templates – 15 Designs
Download professionally designed mobile shop bill format templates in Word (.docx), PDF, and Excel. GST-ready with IMEI field. Fully editable, ready to use for any mobile retailer in India.
15 Free Mobile Bill Format Templates
All templates include IMEI/serial number field, GSTIN, GST breakup (CGST/SGST/IGST), warranty section, and payment mode. Open in Microsoft Word, Google Docs, Excel, or LibreOffice.
What is a Mobile Bill Format?
A mobile bill format is a standardized invoice or receipt that a mobile phone shop issues to customers when they purchase a handset, accessory, or avail repair/service. It serves as a legal proof of purchase and is required for warranty claims, insurance, and GST input credit.
In India, a mobile shop bill must include the GSTIN of the seller, HSN code 8517 for mobile phones, CGST+SGST (or IGST for interstate), and the IMEI number of each handset sold. Without IMEI on the bill, customers cannot make warranty claims or report theft officially.
Whether you run a mobile phone store, a multi-brand retail outlet, or a repair center, having a proper mobile bill format builds trust, ensures tax compliance, and protects both buyer and seller.
- Proof of purchase for warranty and insurance claims
- GST input tax credit for B2B buyers
- IMEI record for theft reporting and tracking
- Required for bank EMI and finance approvals
- Compliance with GST invoicing rules in India
GST on Mobile Phones in India — Bill Format Guide
Understanding GST is essential for creating a correct mobile bill format. Here’s everything a mobile retailer needs to know.
| Item | HSN Code | GST Rate | Bill Type |
|---|---|---|---|
| Smartphones | 8517 | 18% | Tax Invoice |
| Feature Phones | 8517 | 18% | Tax Invoice |
| Mobile Chargers | 8504 | 18% | Tax Invoice |
| Mobile Cases / Covers | 3926 | 18% | Tax Invoice |
| Earphones / Headphones | 8518 | 18% | Tax Invoice |
| Memory Cards | 8523 | 18% | Tax Invoice |
| Screen Guards / Tempered Glass | 7007 | 18% | Tax Invoice |
| Repair / Service Charges | 9987 | 18% | Service Invoice |
*GST rates as applicable. Always verify with a tax professional for current rates.
Intra-State vs Inter-State Mobile Bills
When a mobile retailer sells a phone to a customer in the same state, the bill must show CGST + SGST (9% + 9% = 18% total).
For sales to customers in a different state (e.g., online orders or interstate B2B), the bill must show IGST at 18%.
Retailers with annual turnover below ₹20 lakh (₹10 lakh for NE states) are not required to register for GST, but can still issue a simple retail bill without GSTIN.
- GSTIN required on bills if registered
- HSN code 8517 must appear for mobile phones
- IMEI mandatory on purchase bills (RBI/bank requirement)
- Bill of Supply (not tax invoice) if under composition
What’s Included in Every Template
Every mobile bill format template from InvoPilot comes pre-designed with all essential fields — so you just fill in your details and it’s ready to share.
IMEI / Serial Number Field
Dedicated column for IMEI/serial per handset — essential for warranty and theft records.
GST Breakup (CGST/SGST/IGST)
Separate rows for CGST, SGST, and IGST so customers can claim ITC.
Warranty Section
Warranty period, type (manufacturer/shop), and warranty conditions clearly stated.
Payment Mode
Cash, UPI, Card, EMI — payment mode and transaction ID fields included.
Bill Number & Date
Sequential bill numbering system and auto-date field for record keeping.
Auto-Calculate Formulas (Excel)
Excel templates have built-in formulas — enter price and GST, totals calculate automatically.
Shop Header with Logo Space
Dedicated space for your shop logo, name, address, and GSTIN at the top.
T&C and Disclaimer
Pre-written terms — no return after 24 hours, physical damage not covered, etc.
How to Use a Mobile Bill Format Template
Create and share your mobile shop bill in under 3 minutes.
Download Template
Choose a design — Word, Excel, or PDF blank. Click download. No signup required, instant access.
Fill Your Shop Details
Open in Word or Excel. Replace placeholder text with your shop name, GSTIN, items, IMEI, price and warranty.
Save as PDF & Share
Export/Save as PDF and share via WhatsApp, email, or print for the customer. Done in minutes.
Types of Mobile Shop Bills
Choose the right bill type for your transaction. Our templates cover all scenarios for mobile retailers.
| Bill Type | When to Use | IMEI Needed? | GST Applicable? |
|---|---|---|---|
| Mobile Purchase Bill | New handset sale to customer | Yes | 18% |
| Accessory Bill | Charger, cover, earphone sale | No | 18% |
| Repair / Service Bill | Screen repair, battery change, etc. | Yes | 18% |
| Exchange Bill | Old phone exchanged for new | Both | On Diff. |
| Refurbished/Used Phone Bill | Second-hand phone sale | Yes | 12%* |
| Blank Mobile Bill (Print) | Manual handwriting for small shops | Optional | Optional |
Frequently Asked Questions
Common questions about mobile bill formats and templates.
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